Student Organization
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Student Organizations

         Student organizations are groups of bona fide students united to promote the ideals and objectives of the University and to serve as instruments of development. They may be classified as Academic, Civic, Fraternities & Sororities, and Religious Organizations. Its organizational programs serve the students’ needs to significantly advance the University’s educational and social goals. It is facilitated by the Student Organizations’ Coordinator and directly under the regulation and supervision of the Office of Student Affairs& Services.

1.  Requirements

         Any group of twenty-five (25) students may apply as an organization to the Office of Student Affairs and Services on the start of the Semester provided that the following supporting documents are complied with and submitted in duplicate copies:

a.  Accreditation/Re-accreditation

    a. 1.  New Organizations

        a.1.1.     A letter of intent addressed to the Office of Student Affairs and Services, which contains the following:

·        Name of proposed organization

·        Nature of the organization

a.1.2.     The following duly accomplished documents:

·Projected calendar of activities for the School Year;

·Roster of current officers and members (active and non-active) with their names and addresses attested by the Adviser and certified correct by the University Registrar;

·List of newly Elected Officers and Adviser of the organization with two copies of 2 x 2 picture;

·Class schedule of the current officers of the  organization;

·Constitution and By-Laws;

·Vision, Mission and Philosophy of the organization; and

·Date, time and place of proposed organizational meeting

a.2.    Existing Organizations

a.2.1      Annual Accomplishment Report using the prescribed format with supporting documents

a.2.2.     Financial report of all activities conducted

a.2.3.    The following duly accomplished documents:

·        Projected calendar of activities for the school year;

·        List of current officers and members (active and non- active) with their names and addresses attested by the Adviser and certified correct by the University Registrar;

·        List of newly elected officers and adviser of the organization with 2 copies of 2 x2 picture;

·        Class schedule of the current officers of the organization;

·        Ratified Constitution and By-Laws;

·        Vision, Mission and Philosophy of the organization; and

·        Date, time and place of the organization’s meeting

a.3.   Returning Organizations

a.3.1      A letter of intent addressed to the Director of Student Affairs and Services stating the reason of the revival of the organization.

a.3.2.     Same documents required for existing organizations (see a.2.3 of Existing Organizations)

                        Accreditation legitimizes the existence of a student organization in the University and ensures the following privileges:

·        Participation in the General Orientation Program for Freshmen and Transferees;

·        Use of the University facilities and equipment for free;

·        Collection of membership fees/dues; and

·        Involvement in on and off-campus activities approved by OSAS.

b.    Membership and Officership

b.1.     Full-time students with an academic load of at least 12 units except for graduating students.

b.2.     Any student seeking for membership must not be under academic probation and   no pending disciplinary record.

b.3.     For the position of the Organization President, at least a two-year residency requirement or an equivalent of 72 academic units earned in the University.

b.4.     For other executive and legislative positions, at least one-year residency or an equivalent of 36 academic units earned in the University is required.

b.5.     Must be of good moral character as certified by the Guidance Counselor.

c.   Faculty Advisorship

To qualify for an adviser, a faculty member must be:

c.1.     a permanent faculty member of the College;

c.2.     free from any pending Administrative or Civil case; and

c.3.     willing to serve

2.   Recognition

            Exemplary performance of accredited student organizations shall be recognized during the annual Recognition day of the University based on the following criteria:

a.  Relevance of Activities to the:                                     30%

 

a.1.     University’s VMGO                    15

a.2.     Organization’s VMGO                15                                            

b.   Level of Participation in Activities(National, Regional, Provincial and Institutional)                                                                50%

b.1.   Activities sponsored by the organization                                        

                      Regional/National           10

                      Provincial                        8                   

                      Institutional                     7

b.2.  Activities/events attended                                                          

                      Regional/National          10

                      Provincial                       8

                      Institutional                    7

c.   Nature of Activities Sponsored                              20%                 

c.1.   Academic                                  10

c.2.  Community Service                      5                                

c.3.   Cultural and Others                       5                                            

                                   

                                               Total                             100 %